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Project Management in 3 Easy Steps:

You are running late with a deadline.  Your boss is demanding your best work at an inhumanly fast pace.  The client is impatient and fuming about the possible delay.  Your life has become, in a relatively short time, easy to hate.

It doesn’t have to be this way.  Most of the time deadline issues and customer satisfaction comes down to:   1) how motivated you are, 2) how prepared you are and 3) how well you are communicating with all the necessary parties.

Project Management in 3 Easy Steps

Step one: Motivation

This is the easiest step.  Focusing on how impossible a job seems will make it actually become impossible.  But changing your focus and concentrating on the positives can quickly lead to a better mindset.  Try directing your thoughts on the rewards that come from a job well done.  Each job can be broken down into different steps and upon completing each step you should take a moment to feel energized by what you’ve just accomplished.

Motivation is not something that you stumble upon like a nickel in the street.  It is something you produce on your own through sheer will.  Refusing to look at challenges as hardships and instead choosing to find each challenge to be invigorating will help you achieve greater productivity and positivity.

 

Step two: Preparation

Without a doubt, what makes a project successful is a great plan.  Have you broken the project down into achievable steps?  Have you allotted a realistic amount of time to get things done?  Are you serving the client’s expectations properly?  Do members of your team know the jobs they are expected to complete?

You need to know the answers to all of these questions.  Stay calm, breathe and tackle each step one at a time.  Write everything down so that you have a record of your plans.  Do not deviate from the plan if it is working and don’t stick with it if it is failing.

 

Step three:  Communication

You can’t complete a project for a client or a boss unless you are 100 percent certain of their expectations.  A clear line of communication is needed between yourself and the people who are waiting on the project to be completed.

Make certain that this communication starts immediately.  Ask as many questions and take as many notes as you need to get the whole picture of what it is they want. But do not stop the communication after getting the initial instructions.  Follow up conversations are invaluable.  Do not fall into the trap of feeling that you are “bothering” someone when you call to get clarification.  Most clients and bosses are more willing to give clarification than they are to accept shoddy work.

 

These three steps are the foundation of any project’s success.  A motivated worker who has a clear cut plan and an open line of communication with his client or boss will be able to finish a project without the impending deadline feeling like a dreadful march to the guillotine.

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